ASTMUN Rules of Parlimentary Procedure
1. Please refer to the committee director as “Honorable Chair” and other members of the Committee as “Fellow/Honorable Delegate.
2. Be as polite and cordial as possible when addressing the Chair and other delegates.
3. Refrain from using personal pronouns (“I, you, he/she”) as you are expressing your respective country’s, not personal, views.
4. During a moderated caucus, and other regulated types of debate, only the Chair, a member of the House the Chair has recognized for a point of motion, or a speaker on the floor has the permission to speak. All other interruptions to the debate, such as disruptive talking, laughing, eating, etc. Are OUT OF ORDER and strictly not allowed.
5. The official language of the committee in English. Speaking any other language during the debate if out of order.
6. Delegates may speak freely with the Chair or fellow member of the House only during breaks or unmoderated caucus. However, if the Chair observes that delegates are discussing insubstantial matters other than the topic at hand during the unmoderated caucus, delegates’ eligibility for awards may be penalized.
7. If delegates wish to communicate amongst themselves during a formal debate, note-passing is allowed. Please quietly write a note addressed to the delegate in question or the Chair and hand it to one of the Volunteers for delivery.
8. When delegates to make a point or motion, they must raise their placard for the Chair to see. A point does not influence the topic being discussed and require no vote the delegate may call out the type of point when raiding their placard. Motions direct the debate a certain way and require a vote. The Chair decides which delegate to call upon. Rest assured, the Chair will try to select delegates as fairly as possible in order to maintain the flow of debate and give everyone an equal chance.
9. Delegates are not allowed to exceed their speaking time during a formal debate or moderated caucus. The Chair will notify delegates when they reach the end of their speaking time. If delegates will have speaking time remaining during a moderated caucus, they may yield the remainder of their time with several options:
a. Yield to the Chair – effectively ends the remaining speaking time
b. Yield to questions- use the remainder of their time to answer questions from other delegates. Only the time used by other delegates to answer the question uses speaking time.
c. Yield to another delegate – give another delegate the rest of the time to speak. Delegate reserves the right to disapprove of yielded time, or may simply yield the remaining time to the chair.
10. Moderated Caucus: A moderated Caucus is a time dedicated to the discussion of a single sub-topic, usually 5 or ten minutes, where delegates have a set speaking time, usually 30 seconds or one minute. The duration of the caucus and the speaker’s time is established before voting to approve a moderate caucus. If the Chair deems the moderated caucus in order, and the caucus is seconded by another delegate, then a simple majority approves the caucus. The delegate who brought up the caucus gets to speak first. Following the first speaker, other delegates raise their placards to speak. There is not speakers’ list or need to yield time during a Moderated Caucus. The delegates may raise their placards when the Chair says “Delegates wishing to speak.” Moderated Caucuses can be extended one time by an approved motion and vote.
11. Voting: During the voting procedure, delegates must raise their placards for the Chair to see. Delegates are not allowed to speak, pass notes, or move around the room during the voting procedure.